Job Description

Job Title: Business Services Coordinator II

Location: Midland, TX (North Holiday Railroad) with occasional travel to local offices (mileage provided)

Job Type: Full-Time, 1-Year Contract (Potential for Extension)

Schedule: Mon - Fri (5/40)

Airswift is seeking a highly organized and proactive Business Services Coordinator II to support one of our major clients in the OIl & Gas Industry. This role involves coordinating activities, managing administrative tasks, and ensuring smooth communication across departments. The ideal candidate will be self-motivated, detail-oriented, and comfortable working with minimal supervision in a dynamic environment.

Key Responsibilities:

• Organize and support team activities, meetings, and events.
• Perform administrative tasks to facilitate the department's initiatives.
• Coordinate schedules, maintain team calendars, and update the organizational chart.
• Manage and update Outlook distribution lists and vendor contact information.
• Administer and maintain the team's SharePoint site.
• Handle logistics for meetings and events, including venue selection, catering, calendar invites, agenda preparation, sign-in sheets, and records.
• Order and manage inventory for materials such as signage, posters, and branded items.
• Provide on-site logistical support during team events.
• Support cost management through efficient ordering and resource utilization.
• Undertake additional administrative duties as needed.

Required Skills and Qualifications:

• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Microsoft SharePoint, EventX, Open Invoice, Chrome River, SurveyMonkey, and Slido.
• Ability to type 50+ words per minute.
• Strong initiative and ability to work independently.
• Event planning skills, including vendor coordination and logistics.
• Cost-conscious with a track record of resource-efficient planning.
• Familiarity with venues, caterers, and printing resources in the Permian area is preferred.

Personal Attributes:

• Adaptable and comfortable in a fast-paced, changing environment.
• Proactive and willing to serve and support team members.
• Detail-oriented with a commitment to maintaining accurate records.

Additional Information:

• This is a 40-hour-per-week position with occasional travel to nearby offices.
• Mileage reimbursement is provided for work-related travel.
• The successful candidate will work closely with the Well Work Team and assist with meetings, events, and various administrative functions.

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