Job Description

We are a group of enthusiastic pet heroes who go beyond expectations at providing a personalized experience for all patient-guests and their parents. We currently provide dermatology, internal medicine, medical oncology, neurology, surgery, physical rehabilitation, ophthalmology, emergency, and urgent care services. Our quality of care and diverse specialty offerings makes VRCCO's team the leaders in advanced pet care for Central Oregon. To improve the experience for our patients and help support our amazing team, we have created a purpose built veterinary hospital campus, with over 26,000 sq. ft. to serve our community. This facility has all the advanced diagnostic and therapeutic capabilities (MRI, CT, Fluoroscopy, chemotherapy, etc…). It also has a campus-like feeling for employees and clients with food trucks, childcare for staff, beer garden, and an upstairs balcony.

At the Veterinary Referral Center of Central Oregon, we believe that teamwork, superior patient and client care, education, and fun are the secret to a wonderful career. From day one we have known our staff has to come first to make this happen. We are pretty sure we are the first ever, and perhaps still the only, Veterinary Specialty Hospital to be Great Place To Work Certified ( Come see the difference for yourself and be a part of our team.

As the Community Outreach and Event Coordination Intern you will work closely with the VRCCO marketing team to assist with event communication and coordination within the company and the community. VRCCO plans various events throughout the year including seminars, fundraisers, sponsored events, as well as community events in collaboration with Ponch's Place, our food truck pavilion. We are looking for an individual who can help manage the organization, coordination, and execution of these events. This role offers a unique opportunity to learn about event management, develop valuable skills, and contribute to the success of our events. This position will also support our community engagement initiatives and help build and maintain relationships with our staff, community members, and various local organizations.

Qualifications

• Interest in Event Management or working towards a degree in Marketing, Public Relations, Hospitality, Communications or other related fields
• Communication: Responsive, consistent, and effective communicator. Excellent written and verbal communication skills. Ability to learn and process information quickly.
• Time Management: Excellent organizational and coordination skills. Self-motivated, ability to work with minimal supervision. Proficiency in various project management tools.
• Technology: Proficiency in digital event promotion tools such as social media channels. Google Workspace experience preferred, design abilities a plus.
• Teamwork: Ability to work collaboratively in a team environment and adapt to changing priorities.
• Attitude: Positive attitude, eagerness to learn, and a proactive approach to problem-solving.
• Adaptability: Flexible and open to taking on various tasks in a dynamic work environment.
• Passion: A genuine interest in community outreach and event planning.

Responsibilities

• Event Planning Support: Assist in the planning and coordination of events, including Ponch's Place events, fundraisers, community events, conferences, seminars, and sponsored events.
• Logistics Coordination: Help manage event logistics such as volunteer staffing, vendor coordination, and setup/breakdown of event spaces.
• Communication: Communicate with staff, vendors, and community members to ensure all aspects of the event are executed smoothly.
• Administrative Tasks: Perform administrative duties including scheduling meetings, preparing documents, and maintaining event files.
• Outreach Activities: Support the creation and distribution of promotional materials, including flyers, newsletters, and social media content.
• On-Site Assistance: Provide on-site support during events, including overseeing setup, managing volunteers, and addressing any issues that arise.
• Community Engagement: Act as the company representative at community events. Assist in developing and implementing outreach strategies to connect with community members and organizations.
• Post-Event Analysis: Assist in collecting feedback, preparing event reports, and evaluating the success of events.
• Feedback Collection: Help gather feedback from community members and participants to evaluate the effectiveness of outreach/event efforts.

What We Offer:

• Experience: the intern will gain valuable skills in relationship building, planning and organizing events, marketing, budget management and volunteer coordination.
• Mentorship: Guidance and support from experienced professionals.
• Networking: Opportunities to connect with professionals and expand your network.
• Flexibility: Approximately 15-20 hours per week, flexible schedule aside from event dates.
• Compensation: This is an unpaid internship, offered for college or equivalent credit.

EEO Statement:

VRCCO believes that a diverse and inclusive workforce is essential to our One Team success. All employment decisions are based on merit, experience, ability, performance, and business needs.

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