Job Description

Job Summary:

We are seeking a highly motivated and professional Executive Assistant to support our executive team. This role requires confidentiality, initiative, and sound decision-making. You will perform a variety of high-level administrative tasks including research, report preparation, calendar and travel management, correspondence, and meeting coordination.

The ideal candidate will thrive in a fast-paced environment and demonstrate flexibility, resourcefulness, and professionalism. You must be comfortable interacting with staff at all levels and capable of working with minimal supervision.

Responsibilities:

• Provide high-level administrative support to executives
• Conduct research and prepare reports as needed
• Handle information requests and draft correspondence
• Manage complex calendars and schedule meetings
• Make travel arrangements and coordinate conference calls
• Greet visitors and manage incoming communications
• Maintain confidentiality and use sound judgment in all interactions
• Adapt procedures and processes to support department goals

Qualifications:

• Minimum 3 years of experience as an Executive or Administrative Assistant
• High school diploma or GED required; Bachelor's degree preferred
• Ability to multitask and prioritize in a fast-paced environment
• Experience with calendar management and travel coordination
• Adaptable and collaborative team player
• Strong problem-solving skills
• Proficiency in Microsoft Word, Excel, and PowerPoint (including tables, mail merges, and formatting)
• Understanding of general office procedures (filing, expenses, correspondence, scheduling)
• Excellent verbal and written communication skills
• Strong interpersonal skills and professional telephone etiquette
• Discretion and tact in handling confidential information
• Experience working with senior-level executives in a matrixed organization is a plus

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