Job Description

We're assisting our client, a benefits solutions provider, in their search for an Executive Assistant . The Executive Assistant will provide administrative support to the executive team. This is a direct-hire opportunity for a customer-oriented and highly motivated individual who enjoys a fast-paced environment, with multiple projects and changing priorities, and has a passion for achieving results.

Workplace Type: Hybrid, mostly remote - some in-office presence will be needed for when the company president is also in office (usually 2-5 days per month in office)

Compensation Range: $25-$35/hour

Office Location: Winston-Salem, NC

Responsibilities:

• Prepare and edit correspondence, communications, emails, presentations, reports, and other documents
• Organizes and maintains hard copy and electronic filing systems to ensure an organized and well-maintained work environment; files and retrieves documents and reference materials
• Conduct research, assemble and analyze data to prepare reports and documents, databases, and spreadsheets
• Creates and maintains database and spreadsheet files
• Assists with organizing Board meeting materials.
• Provides support for outside organizations of president's involvement, including coordination of events, membership administration, maintaining/updating membership files, and correspondence with Board members, organization members, and non-members.
• Provides meeting material for all appointments to ensure that the president has all necessary information and paperwork for appointments and meetings.
• Arrange and coordinate meetings and events to include agenda preparation and recording/distribution of minutes, as requested
• Plan and execute meetings, events, conferences, and travel for executives, including catering, logistics, etc.
• Manage and maintain schedules, appointments
• Manage, sort, and distribute incoming mail and communications
• Perform general administrative duties, including but not limited to photocopying, scanning, faxing, mailing, receiving visitors, outside errands, and answering and managing incoming phone calls
• Assist the executive team and the management team with organization, follow-up, and management of action items and project-oriented responsibilities
• Interact with external clients and internal team members in a friendly and professional manner
• Review operating practices and implement improvements where necessary
• General office organization, such as tidiness and upkeep of common areas, kitchen, meeting rooms, etc.
• Handling of confidential information and documents with discretion
• Other duties, as assigned

Education and Experience:

• Advanced computer skills and in-depth knowledge of relevant software such as MS Office Suite, Office 365, SharePoint
• Knowledge of standard office administrative practices and procedures to include telephone protocol
• Ability to type 55 wpm
• Minimum of Associate's Degree and/or equivalent through 3 – 5 years of experience providing support at the executive level

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