Job Description

Executive Assistant to CEO, Tech Firm, Mid-town, Hybrid

Our client, a technology company that provides solutions to optimize the management of facilities, is looking for an Executive Assistant to the CEO. This is an exciting opportunity to work alongside a very tech savvy CEO and play a critical role in helping him “take things off his plate” by doing research, attending meetings and following up on action items. The ideal candidate has 5+ years as an Executive Assistant in a fast-paced environment, preferably in the tech space. An interest in working with and using AI technology a big PLUS. This is a local remote role, meeting in the midtown office as needed depending on what is going on with the CEO.

About the Job

• Oversee a complex calendar and make sure there are no meeting conflicts or “double booking” via his Calendy, particularly reviewing time zones; make sure he is prepared for meetings, as needed with research or collateral materials
• Optimize the CEO’s time and priorities, acting as gatekeeper
• Coordinate global travel and logistics, including detailed itineraries
• Handle Expenses
• Prepare and update presentations, reports, meeting notes (some AI generated), and overall communications on the CEO’s behalf, as needed
• Attend meetings with the CEO (mostly video), take notes or manage AI notes and follow up with action items.
• Help to organize yearly board meetings
• Liaise with direct reports for follow-up on outstanding projects and initiatives
• Maintain utmost discretion and handle sensitive information professionally
• Ad hoc projects

About You

• 5+ years supporting a busy C-suite or founder-level executive in fast-paced environment, tech company preferred
• Proactive and anticipatory mindset – always ten steps ahead
• High emotional intelligence and strong judgment; able to act independently
• Expert time and task manager, ultra-organized and detail-oriented
• Resilient under pressure; thrives in high-stakes, fast-moving environments
• Tech-savvy: Slack, Google Suite, Zoom; AI tool experience a plus
• Strong communicator and relationship-builder
• Discreet and trustworthy
• A calm, warm, engaging personality
• Base salary plus discretionary bonus, Comprehensive health benefits

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