Job Description

Job Title: Executive Assistant

Location: San Francisco, CA

Job Type: Full-time, on-site

Overview: We are seeking a highly skilled and organized Executive Assistant to support one or two high-level partners at a prestigious law firm in San Francisco. The ideal candidate will have experience supporting senior executives or partners in a law firm environment, preferably in a (Big Law) setting. This is an excellent opportunity for a detail-oriented and proactive individual who excels in managing complex schedules, handling billing tasks, and maintaining efficient operations in a fast-paced legal environment.

Key Responsibilities:

• Heavy Calendaring: Manage and prioritize the partner’s calendar, scheduling appointments, meetings, and travel arrangements, ensuring smooth coordination and minimal conflicts.
• Billing & Invoicing: Assist with billing processes, including tracking billable hours, preparing invoices, and working closely with accounting departments to ensure accuracy.
• Correspondence & Communication: Handle phone calls, emails, and other correspondence, ensuring timely responses and professional communication on behalf of the partner.
• Document Management: Draft and proofread documents, correspondence, and presentations; maintain filing systems for important legal documents.
• Administrative Support: Provide general administrative support such as office management, arranging meetings, ordering supplies, and processing expense reports.
• Client Interaction: Interact with clients and external contacts, acting as a liaison for the partner and representing the firm with professionalism.
• Special Projects: Manage or assist with special projects, ensuring deadlines are met and tasks are completed effectively.

Qualifications:

Experience: Minimum of 3-5 years of experience as an executive assistant, preferably in a Big Law or legal services environment supporting high-level executives or partners.

Skills:

• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Exceptional organizational and time management abilities.
• Ability to work under pressure, prioritize tasks, and handle confidential information with discretion.

Education: Bachelor’s degree required.

Attributes: Highly organized, proactive, detail-oriented, and able to handle multiple tasks simultaneously. A professional demeanor with a strong sense of initiative and problem-solving skills is essential.

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